GAZETTE NAME CHANGE IN INDIA – DOCUMENTS, PROCESS, FEES & APPLICATION
Gazette Name Change in India is a process through which one
provides documents for legal verification and gets their name changed published in The Gazette of India which is published by the Department of Publication, Government of India
People apply for Gazette publication for different situations, including a name change after marriage or divorce, correction of a name or spelling, surname or middle-name change, religion change, minor name change and certain changes required for official or employment records.
The documents and procedure depend on the type of name change. This guide explains the Central Gazette name change process, documents required, newspaper advertisement, government charges, Gazette format, application procedure, status checking and download process.
Important: Gazette requirements and government charges can change. Always follow the latest applicable guidelines issued by the Department of Publication for your particular category of name change.
What Is a Gazette Name Change?
A Gazette name change is the publication of a person’s name-change notice in the Gazette of India through the Department of Publication, Government of India.
The Department of Publication is the government department responsible for publishing the Gazette of India and Delhi Gazette. Its services include publishing specified notices relating to change of name, change of religion, adoption and other public notices. The Department maintains separate guidelines for different types of name-change cases.
When a name-change notice is published, the old name and new name are recorded in the published Gazette notification. The published notification can then be used as supporting documentation when a person approaches a government authority, institution, employer, bank or other organization to update records in the new name, subject to that organization’s own requirements.
Gazette Publication Does Not Automatically Change Your Other Records
Gazette publication and updating your individual documents are two separate steps.
The Gazette does not automatically change the name recorded in Aadhaar, PAN, passport, bank accounts, educational certificates, employment records or other databases. After publication, you may need to approach each relevant authority separately and submit the Gazette notification along with any other documents that authority requires.
The exact documents and procedure for obtaining the Gazette publication depend on the type of name change. The Department of Publication provides separate guidelines for adult/major name changes, minor name changes, adoption, religion-related changes, maiden surname, different surname, change of name and gender, and other categories.
Central Government GAZETTE BOOKING in Delhi is Now Simplified. Call : 9619979334 / 8080-97-8585 Download FREE SampleGazette of India ( भारत का राजपत्र)
✅Need Help With Your Gazette Name Change Application? :
We provide assistance with the Central Gazette name-change application process in accordance with the applicable guidelines of the Department of Publication, Government of India.
Our assistance can include:
Documentation assistance — help with preparing the required affidavit/undertaking, newspaper advertisement and application documents.
Name-change advertisement assistance — help with preparing the required publication matter and application paperwork.
Application assistance — guidance through the required procedure to help avoid common documentation and formatting errors.
Status and publication assistance — assistance with tracking the application and obtaining the published Gazette notification when available.
Why Use Our Assistance?
Save time and avoid unnecessary errors. We help you understand the documents required for your particular type of name change, prepare the publication matter correctly and complete the application as required.
Typical assistance timeline: 35–55 days, subject to the processing and publication schedule of the Department of Publication.
Apply for Gazette Name Change
Need help with your application?
📞 Call: 9619979334 / 8080978585
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📋 Gazette Name Change in India – Quick Overview
Requirement
Details
What is Gazette Name Change?
Publication of an eligible name-change notice in the Gazette of India
Gazette
Gazette of India
Publishing Department
Department of Publication, Government of India
Who can apply?
Adults and minors through a parent/legal guardian, subject to the applicable procedure
Common reasons
Marriage, divorce, spelling correction, surname or middle-name change, religion change, adoption, correction of records and other eligible reasons
Where is it published?
In the applicable Gazette of India publication, according to the prescribed procedure
Documents required
Identity/address proof, photographs, prescribed application/declaration and supporting documents depending on the type of name change
Newspaper advertisement
Newspaper publication requirements depend on the applicable Gazette procedure; the Central Gazette adult guideline specifies publication in one daily local leading newspaper
Gazette format
The prescribed format varies for adults, minors and other categories
Government charges
Government publication charges depend on the category and current applicable rate
Consultancy fee
Any private consultancy/service fee is separate from the Government Gazette charge
Processing time
Varies according to the application, document completeness and departmental processing
Publication / Download
Published Gazette issues can be accessed through the official eGazette portal
After publication
The Gazette publication can be used when approaching the relevant authorities to update individual records, subject to their requirements
📢 Need expert help with your Gazette name change?We assist with affidavits, newspaper ads, Submission, and e‑Gazette delivery.
The Gazette of India name-change process covers different types of name and surname changes. The applicable procedure depends on who is applying, what change is being requested and the circumstances of the change.
The Department of Publication, Government of India, publishes separate guidance for several types of name‑change applications. Therefore, it is important to identify the correct category before preparing the application.
1️⃣ Adult / Major Name Change
An adult can apply for Gazette publication when seeking to change their name, add or delete a surname, or make another eligible change to their name.
This is the general category for an adult name‑change application. The Department’s adult/major guideline covers the application documents, newspaper publication, prescribed proforma, photographs, identity proof and other submission requirements.
📌 Note: A name change following marriage, for example, may involve a change of surname and can fall within the applicable adult procedure. However, where a person is specifically reverting to a maiden surname, a separate guideline applies.
The proposed name should be stated consistently throughout the application and supporting material.
2️⃣ Minor Name Change
A minor’s name change is handled through the child’s parent or legal guardian and follows requirements that are different from the ordinary adult application.
The Gazette procedure can cover a change, addition or deletion of a minor child’s name or surname. The guardian is responsible for submitting the required undertaking and supporting material.
📌 Important: The Department also has a specific procedure for a minor’s name change after divorce, so that situation should not automatically be treated as an ordinary minor application.
Where the application concerns a child, the applicant should therefore identify the child’s circumstances first and use the appropriate procedure.
3️⃣ Adopting a Different Surname
A person who wishes to adopt a surname different from the existing family surname may fall under the Department’s specific guideline for adopting a different surname.
This is relevant where the proposed surname is not simply a routine continuation or correction of the existing surname.
📌 Guideline: The Department’s guidance treats this situation separately from the ordinary adult name‑change procedure. Applicants should therefore check the requirements applicable to adopting a different surname before preparing their documents.
This category is particularly important where the proposed surname is being adopted for personal or family reasons rather than as a straightforward spelling correction.
4️⃣ Adopting or Restoring a Maiden Surname
A person may seek to adopt or restore a maiden surname, particularly where the circumstances of a marriage or its subsequent ending are relevant.
📌 Guideline: The Department has a specific guideline for adopting a maiden surname. The supporting evidence can depend on the circumstances; for example, the Department’s guidance addresses situations involving divorce and situations where the husband’s no‑objection is relied upon.
This should therefore not automatically be treated as an ordinary adult surname‑change application.
If the purpose of the application is to return to a maiden surname, the applicant should identify that specifically when preparing the Gazette application.
5️⃣ Change of Name Related to Religion
A person changing their name in connection with a change of religion may be required to follow the Department’s specific procedure for change of religion.
📌 Guideline: The Department distinguishes this situation from an ordinary name change. Where the proposed name is associated with a change of religion, the relevant declaration and supporting requirements should be followed.
The Gazette application should clearly reflect the circumstances of the proposed change rather than treating it as an unrelated change of name.
6️⃣ Name Change Following Adoption
A child’s name may be changed in connection with adoption.
📌 Guideline: Because adoption involves a different legal and documentary context from an ordinary minor name change, the Department has a separate guideline for adoption of a child.
Where the proposed name change arises from adoption, the applicant should use the applicable adoption procedure rather than assuming that the standard minor‑name‑change requirements are sufficient.
The documents establishing the adoption and the identity of the persons concerned are particularly relevant to this type of application.
7️⃣ Change of Name and Gender
The Department also provides a separate procedure for cases involving a change of name and gender.
📌 Important: This category should not simply be treated as an ordinary adult name‑change application because the Department has specific requirements and an undertaking/affidavit format for this type of case.
Applicants should therefore follow the applicable procedure for change of name and gender and ensure that the prescribed declarations and supporting documents are prepared correctly.
📌 What About Marriage, Divorce, Government Employees and Indians Living Abroad?
These situations do not need to be treated as separate generic Gazette categories on this page.
💍 Marriage: A name or surname change following marriage can fall within the applicable adult name‑change procedure. A person specifically adopting or restoring a maiden surname may instead need to follow the separate maiden‑surname guideline.
⚖️ Divorce: Reverting to a maiden surname after divorce is covered by the relevant maiden‑surname procedure. A change involving a minor after the parents’ divorce has its own specific procedure.
🏛️ Central Government Employees: The Department’s adult/major guidance contains a specific provision for Central Government employees, including a deed for change of name in accordance with the applicable Government instructions. Therefore, this is a special situation within the adult process rather than a separate general category.
🌍 Indian Citizens Living Abroad: The Department’s adult guidance also contains specific requirements for applicants living abroad, including attestation of the relevant declaration through the Indian Embassy or High Commission where applicable.
📌 Which Gazette Name‑Change Category Applies to You?
The correct procedure depends mainly on why the name is being changed and the applicant’s circumstances. As a general guide:
🧑
Adult changing their name
→ Adult / Major Name Change
👶
Child’s name being changed
→ Minor Name Change
💍
Name change following marriage
→ Name Change After Marriage
🔙
Restoring or adopting a maiden surname
→ Adopting Maiden Surname
⚖️
Changing or restoring a name after divorce
→ Name Change After Divorce
🧒
Changing a minor’s name after divorce
→ Minor Name Change After Divorce
🕊️
Name change connected with religion change
→ Change of Religion
👨👩👧
Name change following adoption
→ Adoption of Child
🏷️
Adopting a different surname
→ Different Surname
⚧
Name and gender change
→ Change of Name and Gender
🏛️
Central Government employee
→ Government Employee requirements
📰
Publication of a public notice
→ Public Notice
🌍
Indian citizen residing outside India
→ Overseas applicant requirements
⚠️ If you are unsure which category applies to your case, it is better to identify the correct category before preparing the affidavit, newspaper advertisement or Gazette application, because the applicable documents and format may differ.
📢 Not sure which category applies? We can help identify it.
✅Common Reasons for Name Change in the Gazette of India
People seek Gazette publication of a name change for a variety of personal, family, documentary and official reasons. The applicable procedure and supporting documents depend on the circumstances of the proposed change.
🔹 Common Reasons for Name Change
After Marriage – Changing or adopting a spouse’s surname or making another name change following marriage.
After Divorce – Reverting to a maiden surname or making another eligible name change following divorce.
Spelling or Typographical Errors – Correcting an incorrect spelling or typographical error in a name.
Surname or Middle Name Change – Adding, deleting or changing a surname or middle name.
Change of Name Related to Religion – Changing a name in connection with a change of religion, subject to the applicable procedure.
Minor’s Name Change – Changing a child’s name or surname, including cases where the change is required following the parents’ divorce. Updating school or birth certificate records.
Adoption – Changing a child’s name in connection with adoption.
Personal or Family Reasons – Seeking an eligible change of name or surname for personal or family circumstances.
Official or Employment Records – Changing a name where the individual needs to establish the new name for employment or other official records, subject to the requirements of the concerned authority
Change in Documentation records: You may want to change your name in your Documents like your passport, Driving License, Pan card, Aadhaar Card, Property Records etc
💡 Need expert assistance? Call 📞 8080-97-8585 / 9619979334 for guidance.
✅Gazette of India Name Change Fees (Category-Wise Breakdown)
The Government charges for Gazette publication depend on the type of notice or name-change service. The charges below refer to the Government Gazette publication fee and do not include any separate professional or consultancy charges for assistance with the application.
Conversion/religion-related supporting document where applicable, ID proof, undertaking/affidavit, newspaper advertisement and photographs
1100/-
9
Government Employee
Deed of change of name, ID/supporting documents, newspaper advertisement and photographs
1100/-
10
Public Notice
Applicable identity and supporting documents, affidavit/undertaking, newspaper advertisement and photographs
1400/-
11
Passport Name Change
Pan, Adhar, Affidavit, Newspaper ad, photo
1100/-
✔ Government-Gazette fees are fixed and may change. ✔ All documents must be self-attested before submission. ✔ Processing time: 35 to 55 days (varies by application type). ✔ Need assistance? Call 📞 9619979334 / 8080-97-8585 for expert guidance.
✅Central Gazette Name Change After Marriage:
Here’s a step-by-step guide on how to Change your Name after Marriage in India and publish a notice in the Gazette:
A Gazеttе namе changе aftеr marriagе is thе procеss of lеgally changing your namе aftеr gеtting marriеd in India.
This involvеs publishing a noticе in thе Gazеttе of India, which is thе official journal of thе Govеrnmеnt of India.
Thе noticе sеrvеs as a public rеcord of your namе changе and is rеquirеd for updating your idеntity documеnts, such as your passport, Aadhaar card, and votеr ID.
✅Complete Guide: Documents for Name Change in Gazette of India
Following are the list of documents required for name change in Gazette of India:
An undertaking duly signed by the applicant
Publication of change of name ads in 1 English and 1 local Newspaper.
Prescribed proforma in duplicate duly typed with signature of applicant and two witnesses.
C.D. containing the print matter without witness portion in MS Word and type name in place of signature.
Two self attested passport size photographs and photocopy of ID proof (self attested).
A certificate duly signed by the applicant declaring therein that the contents of hard copy and soft copy are similar.
Request letter along with the requisite fee.
Attested photocopy of connected legal / medical document.
The applicant who wishes to get his/her advertisement of Public notice published in the Gazette of India Part-IV has to comply with the above formalities prior to publication of such advertisement.
Gazette of India Name Change Guidelines
Adult / Major Name‑Change Application – Documents and Requirements
OFFICIAL GUIDELINES
For an adult/major name‑change application, the Department of Publication, Government of India, prescribes specific documents and procedures for publication of the name‑change notice in Gazette of India Part‑IV.
Documents and Requirements for Adult / Major Name Change
1. Original Newspaper
The change of name must be advertised in one of the daily local leading newspapers, stating the applicant’s father’s/husband’s name and residential address.
The original newspaper is required to be submitted to the Department of Publication.
2. Undertaking
The applicant must submit a duly signed undertaking stating the old and new name, along with the required details of the father’s/husband’s name and residential address.
The undertaking must declare that the information provided is true and correct to the best of the applicant’s knowledge and belief.
Central Government employees: The Department’s guideline provides for a Deed of Change of Name in accordance with the applicable Ministry of Home Affairs instructions.
Indian citizens living abroad: The relevant deed must be attested by the respective Indian Embassy or Indian High Commission and submitted in original, as prescribed.
3. Prescribed Proforma – Two Copies
The prescribed Gazette printing matter/proforma must be computer typed on separate plain paper and completed in all respects.
The applicant must sign the document in the existing/old name, and the proforma must contain the signatures of two witnesses. The prescribed proforma is to be submitted in duplicate (two copies).
4. CD Containing the Soft Copy
A CD containing the printing matter in MS Word format must be submitted along with the printed proforma.
The Department’s guideline specifies that the CD should contain the printing matter without the witness portion, and the applicant’s old name is to be typed in place of the signature in the soft copy.
5. Photographs and Photo ID
The applicant must submit two self‑attested passport‑size photographs along with the application and requisite documents.
A self‑attested photocopy of the applicant’s photo identity proof must also be submitted.
6. Certificate for Hard Copy and Soft Copy
The applicant must provide a certificate duly signed by the applicant confirming that the contents of the hard copy and soft copy are similar.
7. Request Letter and Government Fee
The application must be accompanied by the required request letter and applicable Government fee.
The Government fee is subject to revision. The Department of Publication currently lists a Revision of Rates of Publication of Advertisement Notices in the Gazette of India & Delhi Gazette dated 17 September 2023. Therefore, historical fee amounts should not be treated as the current Government charge.
8. Printing Charges for Publication of Public Notice
The Printing charges for publication of Public notice are Rs.1100/- w.e.f. 01.04.2016.
The amount will have to be submitted through NTRP (Non‑Tax Receipt Portal i.e. www.bharatkosh.gov.in) from 01/10/2018 onwards vide Department order No. Cash/NTRP/2018‑19 Dated 04/10/18 in pursuance of Principal Accounts Office, M/o Housing & Urban Affairs O.M. No. G‑20018/Pr.Ao/UD/A/Cs/NTRP/2018‑19/1489‑1504 Dated 01‑10‑2018.
Important
The requirements above relate specifically to the Adult / Major Gazette name‑change procedure. The Department of Publication has separate guidelines for categories such as minor name change, adoption, change of religion, maiden surname, different surname, and change of name and gender. The documents and procedure may therefore differ according to the category of application.
Need assistance with your Gazette name change application? We help with documentation, proforma preparation, and submission.
⚖️ Based on the Department of Publication, Government of India guidelines. For specific cases, call on above nos
✅What documents are accepted for Gazette name change? (Full List & Processing Time)”
Sr. No
PROOF OF OLD NAME OR IDENTITY
PROOF OF ADDRESS
Duration
1
Passport
Passport
35 to 55 days
2
Aadhar Card
Aadhar Card
35 to 55 days
3
Voter Card
Voter Card
35 to 55 days
4
Ration Card
Ration Card
35 to 55 days
5
Driving License
Driving License
35 to 55 days
6
Electricity / Gas Bill (not Older Than 3 Months)
Electricity / Gas Bill (not Older Than 3 Months)
35 to 55 days
7
Water / Tel Bill (not Older Than 3 Months)
Water / Tel Bill (not Older Than 3 Months)
35 to 55 days
8
I Card Issued By Central Or State Government
I Card Issued By Central Or State Government
35 to 55 days
9
Pan Card
Birth Certificate
35 to 55 days
10
10th / 12th Educational Certificate
Parent Id Proofs (in Case Of Minor)
35 to 55 days
11
Birth Certificate
Rent Agreement (with Pan Card Copy Of Land Lord)
35 to 55 days
✅Central Gazette Name Change After Divorce:
Here’s a step-by-step guide on how to Change your Name after Divorce in India and publish a notice in the Gazette:
A Gazеttе namе changе aftеr Divorcе is thе procеss of lеgally changing your namе aftеr gеtting divorcеd in India.
This involvеs publishing a noticе in thе Gazеttе of India, which is thе official journal of thе Govеrnmеnt of India.
Thе noticе sеrvеs as a public rеcord of your namе changе and is rеquirеd for updating your idеntity documеnts, such as your passport, Aadhaar card, and votеr ID.
Thе procеss for changing your namе aftеr divorcе is similar to thе procеss for changing your namе aftеr marriagе.
Thе kеy diffеrеncе is that you will nееd to providе a copy of your divorcе dеcrее along with thе othеr rеquirеd documеnts.
✅Gazette Newspaper ad Format:
The newspaper advertisement submitted as part of a Gazette name-change application must contain the information required for the applicant’s particular category of name change.
Adult / Major Name Change
For an adult name change, the newspaper advertisement should clearly mention:
Existing / Old Name
Father’s or Husband’s Name, as applicable
Full Residential Address, including State
New Name
Sample Newspaper Advertisement:
I, __________ S/o/D/o/W/o __________, R/o __________ [full residential address], have changed my name from __________ to __________.
The advertisement should accurately reproduce the applicant’s old name, new name and identifying details. The wording may vary depending on the applicant’s circumstances, but the required particulars should be clearly stated.
Minor Name Change :
For a minor’s name change, the advertisement should identify the parent/guardian and the child and should mention:
Father’s / Parent’s Name
Father’s / Parent’s identifying details, where applicable
Full Residential Address, including State
Old Name of the Child
Age of the Child
New Name of the Child
Sample Newspaper Advertisement:
I, __________ S/o __________, R/o __________ [full residential address], have changed my minor son’s name from __________, aged ____ years, to __________.
The exact wording should be prepared according to the minor’s circumstances and the applicable Gazette guidelines.
Important: Original Newspaper
For a Central Gazette application, the original newspaper carrying the name-change advertisement may be required to be submitted along with the application. Keep the original newspaper safely after publication and do not rely only on a photocopy or scanned copy. Newspaper copies older than 1 year are not acceptable. The ad in the newspaper should be properly highlighted
Do not use an old newspaper advertisement. The advertisement submitted should be the actual newspaper publication prepared for the current Gazette application.
✅CD Format while making the Gazette of India:
For an adult/major Central Gazette name-change application, the prescribed printing matter is required in soft-copy form on a CD. The official guideline specifies that the printing matter should be provided in MS Word format.
The soft copy should contain only the Gazette printing matter required for publication. The witness portion should not be included in the CD/soft copy.
Gazette Matter for Adult / Major
The Gazette printing matter may be prepared in the following format:
I hitherto known as __________ S/o/D/o/W/o __________, residing at __________ [full residential address], have changed my name to __________. It is certified that I have complied with other legal requirements in this connection.
Important CD instructions:
Type the applicant’s old name in place of the signature in the soft copy.
Do not insert a handwritten or digital signature in the soft copy.
Do not include the witness portion in the CD.
The CD should contain the prescribed Gazette printing matter and not photographs, identity documents or other application papers.
Gazette Matter for Minor
For a minor’s name change, the Gazette printing matter may be prepared in the following format:
I, __________ S/o __________, residing at __________ [full residential address], have changed the name of my minor son/daughter __________, aged about ____ years, and he/she shall hereafter be known as __________. It is certified that I have complied with other legal requirements in this connection.
Important CD instructions:
Type the parent’s name in place of the signature in the soft copy.
Do not insert a handwritten or digital signature.
Do not include the witness portion in the CD.
Do not include photographs, identity documents or other application documents in the soft copy.
Gazette Matter for Public Notice
For a Public Notice, the printing matter may be prepared in the following format:
It is for general information that I, __________ S/o __________, residing at __________ [full residential address], have changed my name and shall hereafter be known as __________. It is certified that I have complied with other legal requirements in this connection.
Important CD instructions:
Type the applicant’s old/previous name in place of the signature in the soft copy.
Do not insert a handwritten or digital signature.
Do not include the witness portion in the CD.
The CD should contain the prescribed Public Notice printing matter only.
CD / Soft Copy Format
The Department’s guideline specifies MS Word for the soft copy of the printing matter. The soft copy should therefore be supplied in the prescribed editable format rather than as a scanned image or PDF.
Do not submit the CD as a JPEG, scanned image or PDF when the prescribed format is MS Word.
Note: The exact format and technical requirements should always be checked against the latest applicable Department of Publication guidelines, as government procedures and specifications can be revised.
Which are the areas where Name change is frequently used?:
A Gazette name-change notification can be used as supporting proof when you need to update your name in different personal, government, financial, educational and professional records.
The exact documents accepted vary by the concerned authority or organization. A Gazette notification does not automatically update these records; you generally need to approach each organization separately and follow its own name-update procedure.
Common Uses of a Name-Change Gazette
Banking and Financial Records A Gazette notification may be submitted as supporting proof when updating your name with banks, mutual funds, financial institutions and other accounts, subject to their requirements.
Aadhaar and Other Government Identity Records A Gazette notification may be used as supporting documentation for certain name-update applications. The documents accepted depend on the particular authority and the type of name change.
PAN Card A name-change document may be required when updating the name associated with your PAN records. Follow the current requirements of the concerned authority.
Passport A Gazette notification may be used as supporting documentation for certain passport name-change applications. Passport authorities may require additional documents depending on the circumstances of the change.
Driving License and Vehicle Records After changing your name, you may need to update your driving license and related vehicle records. The concerned transport authority determines the documents required.
Educational Records Students and professionals may need name-change proof when requesting corrections or updates to school, college, university, examination or other educational records. The institution or examining authority may have its own requirements.
Employment and Professional Records A Gazette notification may be useful when updating your name in employment records, professional registrations, licences, memberships or other official records.
Property and Land Records Property owners may need to update their name in property documents, land records or municipal records. The concerned authority may require documentary proof of the name change along with other documents.
Insurance Policies and Financial Contracts Insurance companies and other financial institutions may require proof of name change when updating the policyholder’s name.
Pension and Other Government Records Where applicable, name-change proof may be required to update pension, retirement or other government records.
Utility and Other Personal Records You may also need to update your name on utility accounts, telephone records and other documents where your previous name is recorded.
Important
The documents required after Gazette publication depend on the organization and the reason for the name change. A Gazette notification is supporting proof of the published name change; it does not by itself change your name across all government, financial, educational or private records.
If you are unsure which documents are required for a particular record, check the current requirements of the concerned authority before submitting your application.
📝 EGazette Related Frequently Asked Questions (FAQ)
General Information
Q1: What is a Gazette?
The Gazette of India is the official public journal of the Government of India, functioning under the Press and Registration of Books Act, 1867. It is published weekly by the Department of Publication, under the Ministry of Housing and Urban Affairs. It plays a crucial legal, administrative, and archival role in the dissemination of government and citizen-related notifications.
Key Functions:
Legal Instrument: Provides legal validity to statutory rules, acts, amendments, and public notifications by ensuring their publication.
Public Record: Establishes a permanent and verifiable government record, admissible in legal and administrative proceedings.
Credible Reference: Frequently cited in courts and used by administrative authorities, banks, and regulatory bodies to confirm official information.
Gazette Classifications:
Part I: Pertains to appointments, promotions, and resignations in government service.
Part II: Contains statutory rules, regulations, and orders issued by various ministries under existing legislation.
Part III: Includes notifications issued by state governments that require central publication.
Part IV: Personal notifications, such as name changes, gender identity declarations, and corrections of public records.
Q2: What is a Gazette Notification?
A Gazette Notification is a formal publication used to bring legal changes or government decisions into the public domain. Once published, it carries statutory
authority and is enforceable by law. Examples include name changes, land acquisition announcements, and legislative changes. Its legal validity stems from the requirement under various acts (e.g., General Clauses Act, 1897) that certain changes be notified via the Gazette.
Name Change Related Questions
Q3: Why is a Gazette Notification necessary for a name change?
The Gazette notification serves as the government’s formal and legally recognized acknowledgment of a change in a citizen’s name. It ensures that:
The name change is recorded in a public and accessible legal document.
Government departments and institutions can verify and update their records.
The new name has legal force and is accepted uniformly across all legal and administrative channels.
Q4: Who is eligible to apply for a name change via Gazette?
Any Indian citizen is eligible to apply for a name change, including:
Minors (through parents/legal guardians)
Married individuals (post-marriage surname changes)
Divorced individuals (reverting or adopting new names)
NRIs/PIOs (with Indian documents)
Applicants must submit valid identity/address proof, affidavits, and follow the prescribed Gazette publication procedure.
Q5: What distinguishes the State Gazette from the Central Gazette?
State Gazette: Issued by individual state governments, applicable within that state’s jurisdiction. Accepted primarily by state-level institutions and authorities.
Central Gazette: Published by the Government of India, it holds nationwide validity and is accepted across all states, particularly essential for:
Central government employees
PAN, passport, Aadhaar updates
Inter-state legal documentation
Q6: What is the procedure to publish a name change in the Gazette?
The standard process includes:
Affidavit: Prepare and notarize an affidavit detailing the old and new name, reason for change, and applicant’s details.
Newspaper Advertisement: Publish the change in one English and one regional newspaper to ensure public awareness.
Submission: Send the Gazette application, CD with typed content, declaration form, ID/address proofs, and appropriate fee to the Department of Publication.
Review and Publication: Once verified, the name change appears in Part IV of the Official Gazette.
Q7: What are the valid reasons for changing one’s name legally?
Common reasons include:
Marriage or Divorce: Surname changes post-marriage or reverting to a previous name after separation.
Gender Transition: As part of gender identity affirmation.
Spelling Errors: Rectifying clerical or phonetic mistakes.
Religious Conversion: Adopting a name associated with the new faith.
Numerology or Astrological Beliefs: Based on personal or spiritual convictions.
Personal Choice: Simplification or rebranding of identity.
Q8: Can a name be changed due to religious conversion?
Yes. Individuals converting to a new religion can change their name, provided they attach a certificate of conversion (e.g., from a mosque, church, temple, or legal authority) along with their affidavit and newspaper publications.
Q9: Can a name be changed to dissociate from a negative past?
Yes. This could include distancing from a criminal past, scandal, trauma, or abuse. A clear affidavit and possibly supporting psychological or legal documentation may be beneficial.
Q10: Can a minor’s name be changed via Gazette Notification?
Yes. The process is initiated by a parent or legal guardian. The application must include the minor’s birth certificate, affidavit from the parent, school ID/bonafide certificate, and standard newspaper publications.
Documentation Requirements
Q11: What documents are required for a Gazette name change?
Standard documents include:
Notarized affidavit (original + copy)
Identity proof (Aadhaar, PAN, Passport)
Address proof (utility bills, voter ID)
Two newspaper publications (one regional + one national)
Photographs
CD with soft copy (MS Word format)
Declaration letter
Signed request to Controller of Publications
Q12: How long does the Gazette name change process take?
The timeline can vary depending on submission quality and departmental workload. On average:
Document Preparation: 3–7 days
Publication Processing: 25–45 working days from date of receipt by the Department of Publication
Applicants should also factor in delays due to holidays or incomplete submissions.
Q13: How can I check if my name has been published in the Gazette?
After submission, you can:
Visit the egazette website
Use the search function to check Part IV publications for your name.
Search by submission month/year or keyword (old/new name).
Publication dates are updated every Saturday for eGazette releases.
Q14: Can I update my documents (Aadhaar, PAN, Passport) after Gazette publication?
Yes. Once the Gazette is published:
Use the Gazette copy as official proof.
Submit it with your change request to UIDAI, PAN card issuing authority, or passport office.
Some institutions may require additional proof (affidavit or newspaper ad), especially for older Gazette entries.
Q15: Is Gazette Notification mandatory for updating name in all documents?
While not always legally required, Gazette Notification provides strong legal validity.
Mandatory: Government jobs, PAN, passports, immigration cases.
Optional but recommended: Bank accounts, academic certificates, insurance policies—depends on institutional policy.
Q16: Can the Gazette Notification be used as a standalone proof for name change?
Yes. A Gazette Notification, once officially published, is considered a valid and conclusive legal proof of name change. It is recognized under the provisions of the Indian Evidence Act, 1872 and the General Clauses Act, 1897. However, while it has standalone legal validity, certain institutions may still require additional corroborating documents such as the original affidavit or newspaper clippings, especially if they maintain internal protocols for identity verification.
Q17: Is publication in the Gazette mandatory for every name change?
Not always mandatory under law, but it is highly advisable. Some exceptions exist where institutional name updates (like school certificates) may accept an affidavit. However, for official records maintained by central authorities (UIDAI, Passport Office, Central Government employment records), Gazette publication is either compulsory or preferred due to its indisputable legal sanctity.
Q18: Can I apply for name change Gazette publication online?
Currently, the application process is primarily offline for Central Gazette publication. Applicants must submit physical documents via post to the Department of Publication in New Delhi. Although the e-Gazette portal (https://egazette.gov.in) allows access to published notifications, it does not support online submission of name change applications yet.
Q19: How should the CD for name change submission be prepared?
The CD must contain the declaration for Gazette publication in Microsoft Word format (.doc or .docx). It should strictly match the hard copy submitted. Key points:
File should be virus-free.
Document should follow the exact format prescribed in the Gazette guideline (including font, size, declaration language).
No formatting errors or scanned images.
Q20: Is there a fee for Gazette publication?
Yes. The fee structure is governed by the Department of Publication and may be revised periodically. As of the latest update:
Name change for individuals: ₹1,100/-
Name Change for Minors : ₹1,700/-
Divorce : ₹2750/-
Minor’s Name change after divorce is ₹3350/-
The fee is to be paid via Indian Postal Order (IPO) or Demand Draft addressed to the Controller of Publications.
Q21: How long does it take for the name to appear in the Gazette?
Typically, the processing time after submission is 25 to 45 working days, depending on the accuracy of the documents and current workload at the Department of Publication. Delays can occur due to:
Incomplete or incorrect submissions
Public holidays or procedural backlogs
Technical issues with the CD or non-compliance with formatting guidelines
Applicants are advised to retain postal tracking information and follow up after 30 working days if no update is visible online.
Q22: How can I download my name change notification from the e-Gazette website?
Steps to Download Your Gazette Notification Step 1: Visit the official website – www.egazette.nic.in Step 2: Click on the “Search Gazette” option Step 3: Select the “Weekly Gazette” under the search category Step 4: In the “Part and Section” dropdown, choose Part IV Step 5: Use the calendar tool to select the relevant Saturday publication dates (From – To) Step 6: Locate and download the appropriate PDF file Step 7: Use the Ctrl + F function to search your name (old/new) within the document Step 8: Download and save the entire Gazette file as your personal copy
⚠️ Please note: The downloaded e-Gazette is authentic and self-verifiable. It does not require any further certification from the issuing department.
N.B.: The Publication department will not be responsible for any tampering in the downloaded copies of e-publishing gazette from the website.
Q23: What is included in a Gazette Notification for name change?
A name change Gazette entry typically includes:
Old name and new name
Name of father/husband
Full address of the applicant
Reason for change like divorce etc (optional)
Notification reference number and publication date
This concise format ensures legal clarity and enables authentication across institutions.
Q24: Will I receive a physical copy of the Gazette Notification?
As per the Government of India’s notification published in The Gazette of India, Issue No. 602, Extraordinary, Part II, Section 3, Sub-section (i), dated 30th September 2015, the physical printing and sale of hard copies of the Gazette have been discontinued with effect from 1st October 2015. In accordance with this directive, all Gazette publications are now made available only in digital format through the official portal: https://egazette.gov.in
Q25: Do you make Gazettes for other Cities too? Like Delhi, Bangalore, Kolkatta etc?
Yes we do gazette booking for other cities across india. For More details call us on 9619979334 / 9821566223.
Q26: What happens if my application is rejected?
Rejection typically occurs due to:
Incomplete documentation
Illegible or misformatted content
Non-submission of the CD or declaration
Applicants are usually informed via a postal return with reasons for rejection. Reapplication with corrections is allowed at no legal penalty, but the process restarts from the beginning.
Q27: Are there restrictions on name choices during change?
Yes. Names must not:
Mimic official titles (e.g., Dr., Prof., Lt., etc.)
Contain vulgar, offensive, or communal content
Mislead identity (e.g., adopting a celebrity’s full name)
Applications violating these norms may be summarily rejected.
Q28: Is parental consent needed for minors’ name changes?
Absolutely. Applications on behalf of minors must be signed by a parent or legal guardian. Documents must include:
Minor’s birth certificate
Identity proof of the parent/guardian
School ID or bonafide certificate
Affidavit and declaration issued by the guardian
Q29: Can NRIs or persons residing abroad apply for Gazette name change?
Yes, provided they are Indian citizens. The process is similar but must include:
Indian passport copy (mandatory)
Overseas address proof
Attested affidavit from the Indian Embassy or Consulate
International mailing details for Gazette copy delivery
Q30: Is the newspaper advertisement compulsory before Gazette publication?
Yes, for Central Gazette publication, two newspaper ads—one in English and one in the regional language—are mandatory. They must:
Clearly state the old and new names
Mention the applicant’s address
Be recent (preferably not older than 1 year)
Attach full original clippings with the application.
Q31: What font and format should be used in the soft copy (CD)?
The CD must contain the same content as the hard copy, in MS Word format, with:
Font: Times New Roman or Arial
Font size: 12 pt
No special formatting (bold/italic/color)
File name should match the applicant’s name
CD must be virus-free and labeled properly
Q32: What if the CD is corrupt or missing?
Applications without a functional CD are liable to be rejected. Always test the CD before dispatch and retain a duplicate. If returned, resend the corrected CD promptly with a new covering letter referencing the previous attempt.
Q33: What is the affidavit format for name change?
The affidavit should be drafted on ₹10 or ₹20 non-judicial stamp paper and notarized. It must include:
Old and new names
Reason for name change
Full residential address
Date of execution and signature of the deponent
Notary seal and registration number
Q34: Is digital signature allowed in the application?
No. As per current guidelines, physical signatures (original ink) are mandatory on the declaration and cover letter. Digitally signed or scanned signatures are not accepted.
Q36: Can the name change be kept confidential or unpublished?
No. Gazette publication is a public record by design. The name change becomes a matter of public record to ensure legal transparency and administrative accountability. Confidentiality cannot be requested under normal provisions.
Q37: What if there’s a spelling error in the Gazette entry?
Corrections must be requested immediately with:
A covering letter explaining the error
A copy of the erroneous Gazette entry
Corrected affidavit and documents
Fresh fee payment (if required)
Rectification is subject to departmental approval and may take 25–45 working days.
Q38: Can name be changed multiple times via Gazette?
Yes, but each change requires a fresh application, full documentation, and justification. Frequent changes may be scrutinized more closely. Some institutions may question repeated changes, especially in legal or financial contexts.
Q39: Is there an expiry date for the Gazette notification?
No. Once published, it remains a permanent legal record. It does not expire and can be used for lifetime reference. However, its applicability in specific institutions may vary with policy (e.g., banks may ask for recent documents if updates are pending).
Q40: Can the Gazette copy be used in foreign countries for immigration or education?
Yes. For most international processes, the Gazette copy is accepted if attested or apostilled via the Ministry of External Affairs. Many embassies accept it as valid proof when supported by an affidavit and translated version (if needed).
Q41: Can one Gazette Notification include multiple family members’ name changes?
No. Each individual requires a separate affidavit, newspaper publication, and Gazette entry. Even if the surname is changing for an entire family, each member (including minors) must file a distinct application.
Q42: What address should be used in the application — permanent or present?
Use the address that is present on your valid government-issued ID (Aadhaar, Voter ID, Passport). Inconsistencies between address proofs and application may cause rejection. If the applicant has recently moved, attach a self-declaration along with both old and new proofs.
Q43: Is it mandatory to publish name change for Aadhaar update?
UIDAI allows name updates with documentary proof. While the Gazette is not the only accepted document, it is considered the most authoritative. For major name changes (more than minor spelling updates), Aadhaar officials may insist on Gazette publication, especially for second-time updates or when a mismatch exists across documents.
Q43: I wish to make a gazette But I am in Gujarat?
Note: The information provided here is based on current procedures and may be subject to change. Always verify with official sources before proceeding with your application.
✅Legal Implications of a Name Change
A Gazette Notification legally endorses your name change, impacting:
Legal Standing: The Gazette Notification serves as an official legal document that verifies your name change. It provides legal recognition and is required for altering your name on other official documents.
Legal Documents and Proceedings: A name change affects all your legal documents and records. You will need to update your name on your Aadhaar card, PAN card, passport, and other legal documents. Failure to do so can lead to legal complications.
Contracts and Obligations: Any existing legal contracts and obligations must reflect your new name. This includes employment contracts, property deeds, loan agreements, and other legal commitments.
✅Impact on Personal and Professional Life
A name change can significantly affect your social and professional identity:
Social Identity: Adjusting to a new name can be big problem for your social life. Inform friends, family and social media about your new name as they’ll take time to adjust to the new change.
Professional Licenses and Certifications: You need to update your Professional licenses, college certifications and society memberships to reflect your new name. This is important to maintain professional integrity and avoid any identity verification issues.
Notification to Employers and Educational Institutions: Tell your employer and educational institutions about your name change. So your records and future correspondence reflect your new name.
✅What Happens After Gazette Name Change Publication?
Once your name-change notice has been published in the Gazette, the published notification provides an official record of the name change. You can then use the Gazette notification as supporting documentation when applying to update your name with government authorities, institutions, employers, financial organisations and other concerned bodies, subject to their individual requirements.
Gazette Publication Does Not Automatically Update Your Records
Publication in the Gazette does **not automatically change the name recorded in your Aadhaar, PAN, passport, bank account, educational records, driving license, property records or other databases.
You must separately approach the relevant authority or organisation and follow its current procedure for updating your name.
✅How to Update Your Name in Common Records
Depending on your circumstances, you may need to update your name in the following records:
Aadhaar: Apply through the applicable Aadhaar update process and submit the Gazette notification along with the other documents required for your case. UIDAI currently states that a Gazette notification can be used for certain first/full-name changes, together with an old proof of identity. Official UIDAI Aadhaar Update Information
PAN: Apply for correction/update of your PAN details through the applicable PAN service and provide the required proof of name change. The Income Tax Department currently directs applicants to the authorised PAN service providers for updating their name. Official Income Tax Department Portal
Passport: Apply for re-issue of your passport with the changed personal particulars through Passport Seva. The documents required can vary according to the reason for the name change. Official Passport Seva Portal
Bank Accounts and Financial Records: Contact your bank or financial institution and submit the Gazette notification and other documents requested by the institution to update your name in your account, cards and related records.
Property and Land Records: Approach the concerned land-record authority, municipal body or Sub-Registrar, as applicable, and follow its procedure for recording the name change in property or land records.
Driving License: Apply through the applicable transport/RTO process and submit the Gazette notification and other documents required by the concerned authority.
Voter ID: Apply for correction of your electoral-roll details through the Election Commission’s applicable process. Form 8 is used for correction of entries in the electoral roll/EPIC. Official Voters’ Service Portal – Form 8
Educational Records: Contact the school, college, university or examination authority concerned and submit the Gazette notification and any additional documents required for correction of your name.
Employment and Professional Records: Inform your employer, professional body or licensing authority and provide the Gazette notification and other supporting documents required to update your records.
Insurance and Other Financial Contracts: Contact the relevant insurer or institution and follow its name-update procedure using the Gazette notification and other documents they request.
Keep Your Previous and New Name Records
After your name change, keep the Gazette notification safely along with documents showing your previous name. These records may be useful when establishing the connection between your old and new names during future verification.
You may need to provide the Gazette notification along with other supporting documents depending on the particular record you are updating.
Existing Documents, Contracts and Obligations
A change of name does not by itself cancel or invalidate existing contracts, property interests, loans, employment arrangements or other obligations entered into under your previous name. Where necessary, inform the relevant organization and follow its procedure for recording your new name.
Important: The procedure and documents required to update your name vary between authorities and organizations. The information above is general guidance; always check the current requirements of the concerned authority before submitting an application.
✅Application Rejection and Reapplication
If your Gazette name change application is rejected, you will receive a notification from Department of Publication, Civil Lines, Delhi-110054 stating the reasons for rejection. If your application is rejected, you can reapply after addressing the mentioned points in the rejection notification.
To reapply you need to submit a new application with required documents and fees. Make sure all documents are complete and accurate to avoid further rejection. You can contact Department of Publication or a Gazette booking service provider for reapply process.
✅Verification and Next Steps
Once your application is approved the Department of Publication will verify the information and publish your Gazette name change.
After publication you can download a PDF of your Gazette name change from the e-Gazette portal. https://egazette.gov.in/ Please check the Gazette to make sure everything is correct.
If you need to make any changes or corrections to your Gazette name change, you can contact the Department of Publication or the service provider or agency who has applied for name change on your behalf.
procedures for publication of the name‑change notice in Gazette of India Part‑IV.
Common Uses of a Name-Change Gazette
